Courtesy Shuttle services will operate from 5th to 11th October, 2025.

1. Delegates will be picked from the airport on arrival to their respective hotels and dropped from hotels to the airport during departure. Shuttle services shall only cover the attached list of approved hotels.
2. Shuttles shall operate on predetermined schedules between KICC and respective hotels and will be manned by shuttle liaison officers under the supervision of route managers. They will operate from 07:00 hrs. to 18:00 hrs.
3. Transport logistics centers will be set up at the KICC and JKIA.

Arrival formalities

• The Chief of Protocol of the Republic of Kenya, will welcome Heads of State and Government, and the other Heads of Delegation from the drop off point (VIP entrance). They will be led to the VVIP holding room or straight to the Summit Hall.
• Protocol staff will receive Ministers and other dignitaries through the entrance and escort them to the VIP holding room or straight to the Summit Hall.
• Considering the limited space in VIP holding rooms, access will be strictly controlled.
• Movement of Heads of State and Government to and from the venue of the meeting (KICC) shall be according to the AU order of precedence.

Departure formalities

• At the end of the meetings, Heads of State and Government will be escorted to the holding room by Protocol Officers.
• Accompanying delegation members are kindly advised not to follow and assemble/ gather at the VIP entrance and lobby area. 
• Convoys will be organized in order of precedence. When a convoy is ready, information will be relayed to the protocol officer attached to a Member State for departure.

The venue of the photo ceremony will be at KICC, outside the VIP holding room. Heads of State and Government and Heads of Delegation will be arranged according to the order of precedence.